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My Availabillity for Officials






The default mode of entry has one Calender month at the left and the Availability entry form on the right.

 

However, if you would like to use the more advanced mode (Multi-Month), you can switch back and forth at any time. 
     

  • Colors - Dates before today are not marked with availability information because previous block information is not used in the system. Any date on or after today will show one of the colors in the Legend.
  • Game Dates - Any dates that have games currently scheduled will be highlighted with a blue border. These are the dates that you should enter availability for. Filling in information for other dates is only useful if additional games are added to the system on those dates. 
  • Clicking Dates - If you click a date on one of the calendars and the availability form is not visible, the form will open and the Start and End dates will be populated with the date you clicked. If the form is already open, the Start and End Date will be populated with the date that you click. 
   
Entry Form

The Edit Form shows the availability form where you enter dates that you are either available or not available. If there are multiple times when you are available or not available on a single day, you can simply add multiple entries for that day with different times for each. 
  

  • Available / Not Available - If you are not available during the block of time you are entering, make sure the "Not Available" option is selected. If you are available, make sure the "Available" option is selected. 
  • Dates - To populate the Start and End Date, you can type in a date, click a date on the main calendar, or click the small calendar icon next to the date field and select a date from the popup calendar window. (Dates must be entered as mm/dd/yyyy. ex. 09/11/2004) 
  • Times - You can type in a time or click the "All Day" checkbox to automatically fill in the Start and End Time if the block of time applies to the entire day. If the "All Day" checkbox is checked, you can not manually edit the Start or End Times. Uncheck "All Day" to edit the times yourself. (Times must be entered as HH:MM. ex. 12:30) 
  • Applies To - If you are a member of several groups, you will have the option to choose whether your availability entry applies to All Groups you are a member of or to just one group. This gives you the ability to show availability for all assignors at once, or the ability to show availability to a specific group and not the others. 
  • Occurs - If you have a set schedule and you want to enter available for a regular weekly time slot, you can fill out the availability form as usual, then select "Every Week" or "Every Other Week" in the Occurs box and then select the number of weeks it applies to. This will automatically enter multiple copies of the availability entry you are creating.
  • Notes - If you want to insert a short note (40 characters or less), you may do so. This can be used to remind yourself of why an entry is blocked (for example: "Out of town") or to give the assignor special information for a particular Available or Not Available entry. 
  
Spanning Multiple Dates - 
Entering availability with a start date of "4/1/05" to an end date "4/3/05" from "5:00pm to 10:00pm" will be interpreted as available on 4/1 from 5pm to 10pm, on 4/2 from 5pm to 10pm, and on 4/3 from 5pm to 10pm. If this is a recurring pattern, you can simplify your entry by using the "Occurs" feature described above.

 

Existing Availability Entries

The Existing Section shows all of your current availability for the 3 months shown on the calendar. 

Entries that no longer apply as of 12/2/08 will not be displayed. 
      

Delete - If you need to delete an entry, you can click the "DEL" link to the left of the entry. If deleting a recurring entry, you will have the option to delete the entire series or a single entry. 

  
Copy - Once you have added an entry, you can copy the details of that entry and make minor changes to the Dates, Times, Type, or Notes by clicking the "Copy" link to the left of the entry. 
      

Edit Once you have added an entry, you can edit the information by clicking the "Edit" link to the left of the entry. You can not change the Date of a recurring entry but you can change any of the other details. When editing a recurring entry, you will have the option to delete the entire series or a single entry.

 

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